How can I embed links in observation questions?

You can add imbedded links for websites or files to custom Observation questions in the SafetyOne™ Administrator Website, providing your employees with direct resources accessible from the SafetyOne Mobile App.

You can add a link to a file stored either in SafetyOne’s File Cabinet or any online file storage site, such as Dropbox. For a file stored in the File Cabinet, click “Share” in the dropdown of the corresponding file and retrieving the link.

You can also link to a website, however, if this URL is changed, the embedded link will also need to be updated in order to work.

Setup

1. Create a Custom Category

Before adding custom questions or embedding links, you must first create a custom category.

To do so, login to the SafetyOne Administrator Website. Click the “SafetyOne” dropdown, then “Observation,” then “Categories.” Select “Custom Categories” and “Add Custom Category”. Name your category and assign it to your projects.

2. Create a Custom Question

Next, add a custom question.

From the “Observation” dropdown menu, click “Questions,” then “My Questions.” Select “Add Question” and select the custom category that this question will be a part of and add the question’s text.

3. Embed a Link

To embed a link in this question, click the link icon next to the “Question” header. From here you will be able to copy and paste a link to a website or file stored online into “Web Address.”

“Display Text” will be what is hyperlinked in the question. This could be a title of the document, website, or a corresponding section of the question.

You can also add a “Title”, but this won’t be visible for those conducting the Observation on the Administrator Website or Mobile App.

If you need to edit the link or display text you can select “Edit” from the “My Questions” screen. Then, click the linked text and edit the appropriate sections.

Once a category has been assigned to a project, their corresponding questions and embedded links will be available to your employees.

Can the observation reports be fully customized to match our company branding?

There are four standard report templates to choose from that display your company’s logo and custom footer text (i.e., disclaimer).

If additional customization like a specific font and color scheme is desired, it can be done for a fee to cover the development costs.

Can reoccurring deadlines be set for specific mobile forms or observations to ensure they are completed?

While mobile forms or observations cannot be assigned specific deadlines to be completed, in the SafetyOne™ Pro Analytics website, alerts may be used to notify the administrator when certain thresholds are not being met or when specific conditions exist.

Are users able to save mobile forms and observations before they are completed?

Yes, incomplete mobile forms and observations are automatically saved, so users may return to the complete them at any time.

Is spell-check available when completely field in an observation or mobile form?

Yes, the SafetyOne™ App uses the device’s spell check capabilities, if available. Users can also utilize voice dictation to complete fields.

Is there a way to score Observations/Audits to quickly see issues using numerical values?

Yes, in SafetyOne™ Pro Analytics, there is an Accident Prevention Index Dashboard that will calculate the API of the observation based on the number of questions in the observation, # of issues (open and resolved) and severity of the issue(s). Alerts can also be set to notify you when the data shows an API that has reached a specific threshold.

Does the SafetyOne™ App use Geolocation tracking?

Yes, if GPS is enabled on the device for the SafetyOne App, then the app will track the user’s location. This is useful when adding the location of the an observation or toolbox talk.